ADOBE PDF – DIGITAL SIGNATURES
The need for signatures pops up in virtually every department – human resources for employee timesheets and vacation requests, finance signing off on invoices and purchase orders, legal preparing contracts, sales entering new client relationships. Printing every time you need a signature is impractical and inefficient. Fortunately, there’s a better way. Digital signatures allow you to keep your entire workflow online.
DOCUMENT SIGNING IS AVAILABLE IN TOP PROGRAMS
DIGITALLY SIGN AND SECURE DOCUMENTS
Moving from paper-based to electronic document workflows increases productivity and reduces costs, but can also increase the risk of document forgery or tampering. Organizations need a solution that offers their electronic documents the same assurance of origin and integrity as a wet ink signature provides a physical document.
Using PDF Signing to certify and add approval signatures to the document is the electronic equivalent of adding a notarized, wet ink signature. A certified document assures the recipient that the document is authentic, comes from a verified source, and has not been tampered with. Approval signatures expedite an organization’s approval procedure by capturing the electronic approvals made by individuals or departments and embedding them within the actual PDF.
Our partner GlobalSign is a member of both Adobe’s Certified Document Services (CDS) and Adobe’s Approved Trust List (AATL), TRUSTZONE PDF Signing certificates are compatible with Adobe Acrobat/Reader 8.0+ (certificates from AATL-only providers are compatible with Adobe Acrobat/Reader 9.0+). AATL certificates can also be used to digitally sign Microsoft Office documents.
TRUSTZONE document signing certificates scale to accommodate businesses of all sizes, from individuals to large enterprises, with two main deployment options based on business need and document workflow. The main differentiator is whether you are using automated document generation software and want to integrate digital signatures (e.g., Adobe LiveCycle, iText-based solutions), in which case you’d need a server-based solution.
DIGITAL SIGNATURES FOR ORGANISATIONS USING AUTOMATED DOCUMENT GENERATION SOFTWARE
TRUSTZONE offers a server-based document signing product that is ideal for organizations using an internally developed or off-the-shelf automated document generation software to generate and manage large volumes of documents, such as bank statements or financial reports.
This type of solution requires a TRUSTZONE-issued document signing credential, stored and protected on a hardware Security Module (HSM), and an automated document generation solution to apply the signatures to the documents. Compatible signing solutions include Adobe LiveCycle, Ascertia DSS, Eldos Secure Black Box, and iText Java/C Sharp.
HARDWARE SECURITY MODULE (HSM) OPTIONS – HOSTED VS. ON-PREMISE
TRUSTZONE supports two HSM options for document signing:
ON-PREMISE HSM – the document signing credential is stored on an HSM that resides on premise and is managed internally by your organization
- Can support larger capacity requirements
- Since on-site, can more readily provide access to data for compliance auditing
- Requires internal resources to manage, ensure baseline requirements and SLAs are met
- Large storage capacity may go unused
HOSTED HSM – the document signing credential is stored on a virtual SafeNet Luna HSM partition, managed by TRUSTZONE
- Fast set-up
- No in-house cryptographic expertise needed
- 24×7 availability to support mission critical applications and meet SLAs
- Lower total cost of ownership